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How Print Management Can Improve Your Business

Posted Wed, May 2, 2018

person holding papers and pressing a button on a printer

Everyone knows it’s better to work smarter than harder. A good business owner is always looking for ways to improve, whether in systems, efficiency, or budget. While it can be daunting to revamp your business’ needs, various functions of a print management strategy allow you to make technology work for you instead of the other way around.

What is print management?

Quality print services do more than simply rent and maintain your copying machines. They also consolidate your business’ technological needs such as cybersecurity, IT consulting, and even file storage in the all-powerful cloud. A print management service can make your business more efficient from top to bottom.

Stay up to date

Technology is an endlessly changing industry, and it’s not slowing down. It often feels like the minute you buy the latest device, something new is released and renders your purchase obsolete. Now, with so many options, it’s even harder to know which devices and functions your business needs.

Instead of exhausting yourself, your business, and your budget, using a print management service relieves the pressure of keeping up. Your printers, copiers, and other devices are useful tools, but if they’re slowing you down, they quickly become a burden. Systems like os360 from OneSOURCE will assess your needs so you receive the best service specifically for you.

Keep organized

Even in the age of technology, hard copies are still a significant part of business. However, storing those hard copies is often inefficient and time-consuming. It’s even worse when something goes wrong—a failed hard drive, a power outage—and important documents get lost.

Many print management systems have added document scanning and file storage to their list of services. With OneSOURCE, you can keep track of all your documents easily with eCopy scanning, which not only saves your documents but also keeps you organized. You can also use functions like KwikTag, which routes and stores your files even more extensively. Print management makes you and your company more efficient.

Solve problems

When technological issues arise, it’s crucial to fix them as quickly as possible so you can get back to work, but in-house IT departments are costly and unnecessary for many. Many print management companies offer IT solutions ranging from basic help to extensive system maintenance.

However, IT consulting doesn’t just mean fixing problems. Quality IT management from a print service company includes cybersecurity, cloud storage, and installation of equipment. Be sure to check out the os360 service, which includes managed IT support so you’re covered in any event. You can also get individual IT consulting as needed from OneSOURCE.

Lower costs

One of the biggest misconceptions about print management is that the benefits don’t outweigh the cost. However, considering the number of services provided, such as IT, scanning, and security, as well as the actual printing and copying, it’s often a money-saver in the long run. A full-service print management system can save you up to 35 percent on printing alone. Not every service is right for everyone, but knowing your business’ needs and using print management to meet them can drastically improve your budget over time.

Infographic showing how print management can help your business

At OneSOURCE, our goal is to make it easy for you to reach your goals. Our partnerships with the best brands ensure your equipment, system, and services are state-of-the-art. We want your technology to help—not hinder—your business. To learn how we can meet your needs, contact our office.


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